How to Send Large Files Fast & Securely Without Email Limits!

Ever tried sending a large file—only to hit an email size limit? Or waited hours for a slow upload, only to have it fail at 99%? You’re not alone.

Whether you’re sharing business documents, high-resolution videos, or large design files, most file-sharing methods are frustratingly slow, unsafe, or limited. But don’t worry, here’s a better way!

In this guide, we’ll show you the fastest, easiest, and most secure ways to send large files without headaches.

Why Sending Large Files is Harder Than It Should Be (and How to Fix It)

At first glance, sending files seems simple. However, as file sizes increase, most sharing methods become impractical or unreliable. Businesses, freelancers, and creative professionals struggle to share large projects efficiently without running into size limits, slow transfers, or security issues.

1. File Size Restrictions on Most Platforms

One of the biggest challenges when sending large files is platform-imposed size restrictions. Email providers such as Gmail and Outlook limit attachments to 25MB, making it impossible to send high-resolution videos, large datasets, or high-quality design files.

2. Slow Upload & Download Speeds

The larger the file, the longer it takes to upload and download. On an unstable internet connection, a single large file can take hours to transfer. Worse, if the upload fails midway, users have to restart the process from the beginning, wasting valuable time.

3. Lack of Security & Data Privacy

Many popular file-sharing tools lack encryption, making them vulnerable to hacking and data leaks. If files are shared through unsecured public links, anyone with access to the link can download them, posing a significant risk for confidential or sensitive documents.

The Risks of Sharing Large Files Without Secure Methods

Using insecure or outdated file-sharing methods can expose users and businesses to cyber threats, compliance violations, and data loss. While free tools might seem convenient, they lack critical security features needed for business use.

1. Data Breaches & Unauthorized Access

Files shared via unsecured email attachments or public links are easily intercepted by hackers. Cybercriminals can steal sensitive business information, leading to financial losses, reputational damage, or legal consequences.

2. Compliance Violations

Many industries—including finance, healthcare, and legal services—must comply with GDPR, HIPAA, or ISO 27001 regulations. Using unregulated file-sharing methods can result in compliance violations, lawsuits, and financial penalties.

3. File Corruption & Loss

Large files transferred through unstable internet connections often experience corruption or incomplete downloads. If there is no version control, users might lose access to critical data, leading to project delays and productivity loss.

How to Send Large Files via Email

Email is one of the most commonly used methods for file sharing, but it has built-in limitations on file size. However, there are workarounds that allow users to send large files via email without hitting file size limits. These methods involve using cloud storage, compressing files, or leveraging specialized file-sharing tools to ensure successful delivery. Here are the best ways to send large files via email.

1. Upload Files to Cloud Storage & Share a Link

Instead of attaching a large file directly to an email, upload it to a cloud storage service like Google Drive, Dropbox, or OneDrive and share a download link. Most modern email services, including Gmail and Outlook, have built-in cloud storage integration, making this method seamless and highly effective.

Here’s how to do it:

Upload the file to Google Drive, Dropbox, or another cloud service.
Copy the file’s shareable link (make sure to adjust permissions if needed).
Paste the link in your email and send it to the recipient.
This method ensures that recipients can download the file without size restrictions while also keeping email storage usage minimal.

2. Compress Files Using ZIP or RAR Archives

If your file is slightly larger than the email attachment limit, compressing it into a ZIP or RAR file can reduce its size and make it easier to send. File compression tools like WinRAR, 7-Zip, or macOS built-in archiving tools allow users to shrink file sizes without losing quality.

Here’s how to do it:

Right-click the file (or folder) and select “Compress” or “Add to ZIP/RAR” using WinRAR, 7-Zip, or the built-in compression tool.
Check the compressed file size to ensure it fits within email limits.
Attach the compressed file to your email and send it.

Why Email Has Size Limits for Attachments

Email providers impose attachment size limits to maintain server efficiency, prevent security threats, and manage storage capacity. Allowing unrestricted file sizes would overload email servers, slow down message delivery, and quickly fill up inbox storage. Additionally, large file attachments pose a higher risk of malware, phishing attacks, and spam, which could compromise users’ security.

To ensure smooth email communication and reduce cyber threats, most email services cap attachment sizes at 25MB or less, encouraging users to use cloud storage or secure file-sharing alternatives for larger files.

How to Send Large Files Over the Internet

Sending large files over the internet requires efficient and scalable methods that go beyond traditional email attachments. Unlike email, which has size restrictions and security risks, internet-based file-sharing solutions offer faster speeds, unlimited file sizes, and enhanced security features. Whether you’re transferring videos, high-resolution images, or confidential business documents, choosing the right method ensures smooth delivery, data integrity, and secure access.

Here are some of the best ways to send large files over the internet.

1. Using Cloud Storage Services

Cloud platforms like Google Drive, Dropbox, and OneDrive allow users to upload large files and share access links instead of sending direct attachments. This method eliminates file size limitations, enables collaboration, and provides easy access from any device.

2. Secure File Transfer with Encrypted Platforms

For businesses handling sensitive data, using secure file-sharing solutions like EasiShare ensures that files are protected with encryption, role-based access controls, and compliance with industry regulations. This method prevents unauthorized access and data breaches while maintaining efficient file transfers.

How to Send Large Files via File Sharing Services

File sharing services provide a fast, reliable, and secure way to send large files without the limitations of email attachments. Unlike traditional methods, these platforms allow users to upload files to a cloud-based server and generate a shareable link, enabling recipients to download the file at their convenience. Many file-sharing services also include security features like password protection, access control, and encryption, ensuring that sensitive files remain protected from unauthorized access.

Here are some of the most effective ways to send large files using file-sharing services:

1. Public File-Sharing Services

Platforms like WeTransfer and MyAirBridge offer simple, free file-sharing options with minimal setup. Users can upload files, generate a link, and share it with recipients, making it an easy-to-use solution. However, free versions often have file size limits, expiration dates, and lack advanced security controls, making them unsuitable for confidential data.

2. Enterprise-Grade Secure File Sharing

For businesses handling sensitive or confidential information, solutions like EasiShare provide end-to-end encryption, access control, and compliance support. Unlike public file-sharing platforms, enterprise solutions ensure data integrity, prevent unauthorized access, and offer admin-level oversight, making them ideal for corporate file transfers and secure collaboration.

Free file-sharing services may seem convenient, but they often come with security risks, file size limitations, and lack of administrative control. For businesses handling confidential documents, large media files, or regulatory-sensitive data, relying on unsecured platforms can lead to data breaches, compliance violations, and inefficiencies.

EasiShare offers a secure, scalable, and user-friendly solution for large file transfers. With end-to-end encryption, role-based access control, and compliance with GDPR and ISO 27001, it ensures data protection without compromising speed or convenience. No file size restrictions, multi-device accessibility, and real-time collaboration features make EasiShare the ideal choice for fast, protected, and hassle-free file sharing.

Also Read: What is Virtualization? A Quick Guide to Understanding It

Sharing Large Files Made Simple with EasiShare in CTM

As part of CTI Group, Computrade Technology Malaysia (CTM) is committed to delivering secure and efficient file-sharing solutions that empower businesses in today’s digital landscape. With EasiShare, organizations can overcome file size limitations, enhance collaboration, and ensure top-tier security when transferring large files.

Ready to simplify secure file sharing? Contact CTM today and discover how EasiShare can help your business optimize productivity while safeguarding critical data.